Bob Brooks call to order 7:00p.m.

Residents have 3 min for residents to comment, total of 30 min.

In attendance: Bob Martin, Buck Reese, Gerald Oliver, Rhee Nelson, Bob Brooks, Kris Milstead, Gina Eagan

Open resident session:

Jim Radlein

- Jim expressed concern that insurance or bonding is needed for resident volunteers to protect the HOA. Jim sited examples of error and omissions coverage, sign damage, facility usage and alcoholic beverages, pool usage and liability, landscaping contractor’s workman’s compensation, lifeguard’s workman’s compensation coverage. Bob Brooks stated that community buildings are insured, liability insurance covers the pool, and the management company has surety bonding on the company. Jim also stated that his concern included insurance limits as well as the actual policy being in place.

- HOA education of the Board of Directors – seminar available to educate the board and recommend the HOA pay the fees for the seminar – Bob Brooks stated that there is a class available for board members and the details will be discussed later in the meeting. The proposal will be for the HOA to pay the fees associated with the seminar.

- Jim reported that he volunteered to coordinate the long-term plan for the neighborhood. It was noted that the clubhouse could be reserved for this meeting by contacting Kris.

Pat Sanders

- Pat read the NC Planned Community Act, 47-f-3-118; community members have the right to review all documents regarding the community. She expressed concern that only the management company has access to financial records. Pat reported that the HOA treasurer has been denied access to some financial records. Bob Brooks responded that a review has recently been completed of LP financial reporting for 2006. The board reviewed the recommendation and decided to do a compilation instead of a review for the years 2002-2005. Board majority voted to do the compilation instead of the review. Kris noted that a board member could be added to any financial accounts requiring a signature. Bob Martin expressed concern that the HOA tax return was filed without a board member’s approval except Bob Brooks. Jim Radlein suggested that awareness and information sharing should be improved, and stated that no one is questioning the integrity of the board members. A resident expressed concern that no one on the board is authorized to sign for the CDs valued at 120K.

Marcia Bremser

- Marcia expressed concern over financial business being transparent to homeowners and the treasurer. She also expressed a desire to ensure the board abides by state laws and that a good attorney is being chosen to represent the HOA. Concern that lawsuits could be very costly to the homeowners and board members. Kris reported that all members are covered.

Mark

- ARC committee – have rules been relaxed or changed? Black wrought iron fence not set back 12 feet from the road. Bob Brooks reported that the fence in question at the corner of Fallbrook and Summerford, was approved by the ARC by mistake and will be allowed to stay as is. LP covenants state a fence has to be set back further than the city ordinance. Bob Martin asked if the builder could amend neighborhood ordinances, Bob Brooks responded that the builder can amend neighborhood covenants, but once a property has been deeded to the first homeowner, the builder has no control.

Rhee Nelson pledged to attending residents that the existing board would do everything in its power to comply with all state and local laws.

Bob Brooks also stated that in regard to the Planned Community Act, HOAs can set more strict guidelines, but not more lenient.

Meeting minutes for May 22^nd, June 12 and June 25^th. Gerald made motion to approve the meeting minutes, Buck second. All approved. Note: Meeting minutes from May 22^nd had been approved in a previous board meeting.

Committee Reports:

ARC

- ARC meeting was not held this month. The committee will meet on Thursday, July 12^th at Rhee’s home. A written report will be presented to the board at the August 7^th meeting. There are currently four requests awaiting approval.

Newsletter –

- Jennifer asked that meeting minutes be approved in a timely manner so that they can be posted to the web site in a timely manner. It was agreed that board members would be given three days to respond to the secretary’s draft of the meeting minutes. If board members do not respond after three days the minutes would be posted to the web site.

- Jennifer asked if the budget was concern for the newsletter? Bob Martin stated that the newsletter is currently on target or within the 2007 budget allowance.

- Jennifer asked for feedback for items to be published in the newsletter such as a column of interest that is family friendly. Other suggestions such as comics were mentioned.

- The newsletter is distributed 1^st weekend of the month. The deadline for items to be included is the 24^th of the preceding month.

Swim Team

- Scott Wauters is out of town, but reported that everything is running smoothly at the pool.

Pool/Clubhouse

- Al Servicky asked about the decision to fine renters who do not leave by the agreement. Bob Brooks stated that the board reached the decision to fine anyone staying past 11:30 and forfeit their security deposit.

- Al questioned the recommendation to lock existing cabinets in the clubhouse as supplies are being stolen even when the cabinets are locked. He found lockable storage closets at Lowe’s and recommends they be purchased so that paper products can be locked up. Motion by Gerald, second by Buck, Motion passed.

- Currently the clubhouse floor is being power washed every other month. Al recommended the budget be increased to cover cleaning the floor.

- Al was asked to clean outside of the clubhouse and clean cobwebs, which have been completed. The clubhouse posts have not been cleaned yet due to concern for removing the layer of paint on them with pressure washing.

- Bob Martin suggested that Al Servicky get with Rhee Nelson to discuss a contract proposal with the LPHOA for the care, maintenance and security of the Clubhouse. All services need to be contracted so that the HOA is protected and contractors are properly informed of their duties, responsibilities and liabilities. No contractor should be doing business with the HOA without insurance that names the HOA as a co-insuree.

- A question was asked of attending City of Concord police officers regarding posting no trespassing signs. The officer reported that if proper signs are posted, the board does not need to be involved for them to respond and take appropriate action. Rhee asked if the officer had a suggestion on where to place the sign. The officer responded that signs should be posted where they can be readily seen. However, a trespasser does not have to see the sign to be charged with trespassing. Buck suggested asking Scott how many signs are needed.

Landscaping

- Ted Cisine spoke about removing existing water irrigation stains throughout the neighborhood. Scott Greeson presented an estimate for cleaning up the iron stains on the sidewalks. Scott reported that a tank would need to be installed next to the well and would be filled with a chemical that dilutes the iron out of the system before it is used for irrigation. Estimate is $3660 for initial set-up and the chemical would be additional. Analysis is needed on the existing water to determine how much chemical would be needed. A cleaner is also available so that pressure washing is not needed to clean off existing stains. Bob Martin asked if more than one system would be needed for each area of the neighborhood. Scott stated since there is one well, only one system would be needed. A 30-gallon container of stain preventer would be and estimated $1392.00. A stain remover for the first run in the system is an estimated $185.00. System and chemicals are from John Deere. Gerald recommended that we try the system and chemical first before spending the money.

- Bob Martin asked if the irrigation system maintenance has been turned over to Woodlands. A suggestion was made at a previous meeting to turn over the irrigation system to Woodlands. Barefoot was previously contracted to fix any problems with the system, but Woodlands now makes the repairs, so they need to have the contract. Scott recommended a 1/1/08 turnover date. Ted expressed concern that modifications shouldn’t be made to the system without having Woodlands in charge of it. Motion to turn over irrigation to Woodland’s Landscaping, timing to correspond with decision to use filter system. Woodlands will test the filter system. Barefoot will be given 30-day notice. Bob Brooks made motion, Rhee second, Motion passed.

- Next landscape meeting will be on August 7^th at 7:00p.m.

- A previous quote of $3168.00 was given to pressure wash all existing areas, but the filter system will be tested to ensure the pressure washing is not needed.

Social

- No updates at this time. Sherise not in attendance.

Financial Report

- Bob Martin reviewed current financial report.

- Bob reviewed issues of Interest on the Treasurer’s report

o Bob stated that Herman Management is not bonded.

Note: Herman Management is bonded.

o Bob Martin made motion to have letter of authorizations signed by Bob Brooks and Rhee Nelson to give Bob Martin authority to access bank account records. Gerald Second. Motion passed.

o Bob stated that he did not see the money transferred from May’s Cobblestone account to the master account for the Postage/Print/Copy charge of $226.52.

o Bob stated that homeowner’s balance summaries are $2,353.50.

- Bob reviewed a charge from Barefoot of $180.00 to replace ball valve. The charge was first seen on balance sheet and Gerald was not made aware. Bob Martin stated that Barefoot is charging these items without Gerald’s approval.

- Bob noted that water and sewer charges are large. Al stated that the pool had to be topped off twice last month. Al also noted that the thermostat is set back when the clubhouse is not in use to save on electricity charges. It was noted that the treasurer’s report noted these items as “entrances” when they should be categorized as “electricity”.

- Bob reviewed the payment to Kris of $22.48 for key fob transmissions for March, April and May 2007. He also reviewed the payment of $673.37 for six months overhead expenses, which included postage, copying, etc. to Herman Management. Bob Martin objected to the payment to Herman Management by Herman Management in both cases without any approval of an appropriate board member.

- The budget projection for the remainder of 2007 was reviewed and noted to be at 207%* of budget. Bob suggested the homeowners be made aware of the current path of the budget. Bob Brooks suggested that they review so that accurate communications can be shared with the homeowners. Rhee suggested that the projections be communicated to the board for the next year’s budget.

* Note: 207% is incorrect. Each of the categories had to be changed, and it now appears the expenses will be approximately 101% of budget.

Old Business

1. New Management Contract

- Buck suggested that the new management contract be attached to all existing documentation.

- Bob Brooks reviewed the cover letter of the Herman Management agreement, specifically noting two items;

o 1. Herman Management is authorized to make payment for contracted and budgeted services. Any unbudgeted expenditures, expenditures exceeding 10% over budgeted line items or any other item, based on management’s professional judgment warrants further review and will be forwarded to the board for approval prior to any disbursement of funds.

o Herman Management will make every effort to attend monthly board meetings to answer question and clarify any issues that arise from day to day operation. This agreement also recognizes management’s extensive use of electronic communication and management tools to complete its required work on a daily basis. To this end, management participation time at the monthly meeting will be limited with management representative departing the meeting by 9:00p.m.

- A motion was made by Buck to add the 2 items in the cover letter to the existing documents and have it reviewed by an attorney. Second by Bob Brooks Motion passed.

2. Sidewalk repair and traffic signs

- Concern was raised as to uniformity and legal height requirements.

3. Pool at 474 Harrison Dr.

- Pool is complete.

4. Danberry common area

- Bob Martin suggested that new areas being turned over to the HOA need to be projected and budgeted for 2008. Danberry has not been turned over to HOA yet. Rhee asked Niblock to provide proof that it has been turned over to the HOA.

5. Keystone & other natural areas

- It was noted that someone has put new pallets in one of the natural areas. There is still a barrel that needs to be removed. It was also noted that new grass clippings have been disposed of there. A resident of Laurel Park knows who is doing this and the board needs the names and addresses. Buck suggested that the area be cleaned up now.

6. William Niblock

- Bob Brooks received an email from William on 7/10/07. Buck asked that each board member be given a copy of the email. Rhee also read letter from William. Buck asked that each board member be given a copy of that letter also

7. Asset organization program

- A list is being accumulated of all assets of LPHOA. A suggestion was made that all records should be organized and put in a safe, fireproof place, with the original being kept by someone on the board. Bob Brooks noted that the upcoming training would provide suggestions for storing the documents.

New Business

1. Seminar on July 31^st, all attending board members can attend. Motion that education opportunity all members of the board attend, Motion made by Bob Brooks. Second by Buck. Motion passed. Bob Brooks moved to amend that board pay for the fees. Second by Rhee. Motion passed. Michael Hunter will be one of the moderators.

2. Consult attorney regarding legal issues including revision of the management contract, homeowner’s manual – rules and regulations, and to evaluate existing documents.

3. A recommendation was made for the association to purchase six refuse containers to be placed in common areas where homeowners walk their dogs. The cost is not known at this time, so this item is tabled. Buck will research the cost and report at next meeting. Mr. Scooper is a company that provides this kind of service. They can be reached at 704-953-5453.

4. Recent reports of crime in Laurel Park.

Note: For attending officers’ benefit this item was reviewed between items # 4 & 5 in the old business section.

Attending officers were Sgt Keith Cauthen and Officer Tommy Purser.

The officers noted that most home break-ins occur in the daytime.

HOA common area properties have been damaged. One of the attending officers noted that a trespassing agreement and signs should take care of most of these issues.

HOA common building broken into and money was stolen.

An officer noticed during a recent patrol of LP four garage doors were opened after dark. Most vehicle break-ins are due to unlocked vehicles.

Other items reported in the neighborhood:

- Door lock punched out and purses and wallets taken

- 2 tape measures and $200.00 in change

Other items that are often stolen:

- golf clubs left in open garages

An officer noted options that residents can use for protecting themselves from crime:

- if a vehicle is left running while unattended it should be locked with an extra key so that it can’t be stolen

- motion detector lights should be installed

- a neighborhood watch should be started (75% of residents need to be willing to participate)

- the most effective form of a neighborhood watch is neighbors looking out for each other

- power tools and golf clubs should be engraved with the owner’s driver’s license number so that they can be tracked in pawnshops.

A question was asked if homeowner’s alarms should be audible to neighbors or if the alarm should go straight to alarm company, which then goes to police? The officer suggested having both options would be the most beneficial.

Open session of meeting closed at 9:31p.m.

Bob Brooks made a motion to authorize Bob Martin and Kris to pay Scott for June and July for Danberry. Danberry will then be billed back to Niblock. Second by Gerald. Motion passed.

Delinquent HOA dues were reviewed.

A dog pen violation was noted. Bob Brooks made motion made to send letter to homeowner. Buck second. Motion passed.

Meeting adjourned 9:39p.m.