Bob Brooks call to order 7:00p.m.

 

In attendance: Buck Reese, Kim Clark, Rhee Nelson, Bob Brooks, Kris Milstead – Herman Mgmt, Gina Eagan – Secretary

 

Meeting opened with Pledge of Allegiance facilitated by Brownie Troop # 1408 in remembrance of 9/11.

 

1. City of Concord police department report

Officer Hooper with the traffic division was present and gave updates regarding speed surveys conducted as a result of reported speeding problems in the neighborhood. The officer reported that there weren’t many speed violations noted over a 48-hour timeframe. Since streets in the neighborhood aren’t posted except Laurel View, they default to the citywide 35 mph speed limit. Jim Radlein is currently working with Joe Wilson with the City of Concord on other questions for the neighborhood and volunteered to ask Joe about the speed limit posting for the neighborhood.

 

Officer Hooper outlined the pros and cons of having speed humps in the neighborhood. Although speed humps slow drivers down, some drivers speed up between the humps and cause more potential danger than not having the humps. Speed humps also slow down emergency response units and in the event that snowplows are needed, the City will not plow neighborhoods with speed humps.

 

2. Motion made by Buck to approve minutes from August 14th, 2007. Second by Kim. No one opposed. Motion passed.

 

3. No residents registered for comment and question session.

 

4. Committee reports

Pool report – Scott reported that a crack was noticed and pool committee is in process of contacting the contractor.

 

Landscape report – Ted gave landscape updates

            Pressure washing – additional bids are being obtained

            Ryan section – no updates at this time on the irrigation

            Trees – log is being kept of trees that need to be replaced

            Front entrance – a landscape designer was consulted for a proposal

            Pond guardrail – no changes can be made to the guardrail on Georgetown

            Tennis courts – resurfacing quotes received, but more will be obtained

            Landscaping contract – Scott supplied an estimate for a three-year contract

 

Approval has already been given for pressure washing the iron stains, so the landscaping committee does not need to come back to the board for additional approval. Once the committee has received all estimates and environmental concerns have been addressed, they can move forward.

 

The city grant will probably be used for common areas off of Torrington, but the landscaping committee should let the board know if they have other needs. Ted will check with Pepper Bego about City of Concord grant deadlines for 2008. 920-5133.  The landscape committee will propose how the 2008 grant could be used.

 

Newsletter – Jennifer gave newsletter updates

The deadline for items to be included in next month’s newsletter is the 24th of the month. Jennifer is planning to skip the January newsletter to help with funding. If advertisements are published, it could help to offset costs if the money could be allocated to the newsletter budget. The annual HOA meeting will be held on November 13th at 7:00p.m. at Crossroads Methodist church.

 

Long range planning – Jim Radlein gave updates

The long range planning committee is not making decisions until the budget is set for 2008. Jim will communicate any new ideas that residents may have. Jim suggested that the landscaping contractor have their contract renegotiated yearly similarly to the management company’s yearly renegotiation. 

 

ARC – Sherise gave updates

2 ARC approvals were reviewed.  A resident started work without ARC approval. They were sent a letter with instructions to stop work until the proper forms are submitted to the ARC committee. Eric will not be able to chair the ARC committee next year.

 

Social – Sherise gave updates

The neighborhood Christmas party will be held on Dec. 1st at the Copperfield Room. Sherise will not be able to chair the social committee next year.

 

5 Financial Reports

Year to date the association has 26K in expenses over the budget or 19.5%, but income is over budget by a like amount.  The net between income and expense is almost on budget.   Typically, decrease in the last 3 months of the year since pool expenses and other seasonal items are not paid during those months. The Cobblestone account has $11,666 more revenue than budgeted, but expenses are 12K more than budgeted.

 

Maintenance fees for Danbury Park have been paid for the months of June, July and August.  Bob Brooks will check the two deeds recently sent to the association to see if either are Danbury Park. Two water bills were questioned regarding what area they cover. Floodlight expenses were questioned also.

 

The social committee has been reimbursed for $390.00 from last year.

 

6. Executive session:

 

 Old Business

-          Violation letters and next action. 70 letters have been sent regarding violations. Buck made a motion that the management company does not solicit approval from the board to send letters for violations. Second by Kim. Kris recommended that the board provide, in writing, the ok to send letters so that the management company is not “acting” as the board.  Bob will ask Gerald if he will volunteer to review the management company’s report of violations before the letters are sent to residents. Two weeks are given to the offender to correct the problem before the second letter. The same procedure is followed for the next two weeks. The third letter is to schedule a hearing with the board.

-          There is a resident that needs a hearing since they have not responded to delinquent dues notices. The Board is to hold the hearing and record minutes of the hearing. Comments should be sent to Gerald so that he can communicate one message to Kris. No one opposed. Motion passed.

 

 

New business

- 2008 budget

Buck presented a draft of the 2008 budget. Income was estimated conservatively. All requests for funding were included so that the board could see everything requested. Changes in the neighborhood for the upcoming year were reviewed to support the estimated budget. 50K was figured in reserve, but it will probably be 82K which is currently the amount in the LP HOA CDs.

 

- 2008 City of Concord grant program

See comments above.

 

-New violations letters and action - ARC and drive through

See comments above.

 

-Delinquent dues review

See comments above.

 

-Review of board attendance policy per the by-laws

There are committee members who will not be able to attend the required number of meetings. As long as board members are participating in other events beside board meetings then they should be allowed to remain on the board. 

 

-Non-agenda item

The Brownie Troop currently using the clubhouse is comprised of approximately 80 percent Laurel Park residents. It has not been determined what percentage of another Girl Scout group wanting to use the building are Laurel Park residents.  If they come up with 80% residents then the Board will approve.

 

- Update from Rhee Nelson regarding adoption of rules and regulations in laymen’s language for the association.

This was approved in the June meeting and recorded in the minutes.

 

 

Meeting adjourned at 9:16p.m.